Payment Scheduling

At Wethos, we understand the pivotal role that invoicing, timely payments, and efficient payment tracking play in the success of your projects. Recognizing the need for streamlining your workflow to alleviate concerns and enhance productivity, we've introduced our innovative payment scheduling tool.

Gone are the days of laboriously creating individual invoices for each project. Now, with our payment scheduling feature, you can effortlessly plan and schedule payments well in advance, aligning with the agreed-upon dates with your clients. The assurance that your invoices will be dispatched automatically reduces the burden on your plate. It allows you to channel your focus toward more crucial tasks, fostering a more productive and stress-free work environment.

Note: While you can send invoices through all Wethos tiers, you can only accept payments when you sign up for a Wethos Payments Account.

Check out our quick tutorial video or scroll down to read a detailed step-by-step guide on how to use payment schedules.

How does payment scheduling work?

The Payment Schedule section will be towards the bottom of your Proposal Builder page. Once you locate it, simply toggle on the option. This action will reveal the functionality to generate invoices that align with the payment schedule you want to implement for your client within the confines of a specific project.

Our intuitive payment schedule tool empowers you to break down the cost of your proposal into a personalized payment plan tailored for your client. You can set up a schedule from an initial deposit all the way to the final payment. We’ve got you covered!

Scheduling an Initial Deposit

Toggling on the Payment Schedule section will automatically create a deposit invoice for your proposal. Once your proposal has been signed by your client, the deposit invoice will automatically be sent to your client, and you won’t need to worry about sending it yourself! For more information about how to send a deposit, check out our in-depth article here.

Scheduling additional payments

If you want to schedule invoices outside of the initial deposit, you can add a Custom invoice send date. Simply select the date you want the invoice sent out, and we’ll do the rest for you!

Note: If your client doesn’t sign the proposal, any scheduled invoices set up under the payment schedule will NOT be sent out. Only once your client signs the proposal will Wethos automatically send out scheduled invoices.

Rest assured, the comprehensive payment plan aligns seamlessly with the total amount outlined in your proposal, as verified by the integrated payment calculator at the bottom of the Payment Schedule section. If your payment plan does not match the total cost of your proposal, you can see how much is still needed or if there is any excess at the bottom of the payment plan table and adjust the total until it all checks out.

If you need to make any updates to this section, all you need to do is select the ellipses next to the scheduled payment and select delete, or go directly to the scheduled invoice to make any necessary changes. Keep in mind that any invoice that has been paid cannot be edited.

Once your payment schedule and proposal details are complete, you can send your project proposal to your client! Once your client signs and accepts the proposal, invoices will be scheduled to be sent. You can always check the status of your payments on the proposal details page or your invoice page.

You will not be able to make any updates to this section once the proposal has been signed. If updates are needed, a new proposal version must be created and approved by your client. To get a more detailed step-by-step guide on how to edit payment schedules on signed proposals, check out our Help Center article HERE.

To create a new proposal version, select the “edit proposal” button on your main project page.

It’s important to remember that if you create a new proposal version, your previously scheduled invoices from the payment schedule will be paused until the new proposal has been approved.

Any updates you make to this section on your new proposal version will also automatically update the invoices.

Once you are ready, share your new proposal with your client. Once it’s been approved, the payment schedule will resume with all the new updates.

Note: While these invoices will automatically be sent out on the selected dates after the proposal has been signed, Wethos will not automatically collect payments on them. Your client will still need to submit a payment via the invoice.

Contact us at [email protected].